Documentation Support 

What We Provide

Approved Vendor List (AVL) - A detailed list of vetted suppliers matched to your specific procurement needs. Each vendor entry includes:

• • Company name & contact details

  • Product/service category

  • Compliance certifications (ISO, CE, etc.)

  • Commercial terms overview

  • Vendor rating or evaluation notes

RFx Documentation - We prepare and share professional templates and final documents for:

• RFI (Request for Information) – to gather supplier capabilities

• RFP (Request for Proposal) – for detailed technical and commercial offers

• RFQ (Request for Quotation) – to compare competitive pricing

• Bid evaluation reports with side-by-side comparisons

Purchase Order (PO) Documentation - Every confirmed order is supported with clear, standardized PO documents that include:

• Product descriptions and quantities

• Pricing and payment terms

• Delivery schedule and Incoterms

• Reference to agreed terms and conditions

• Vendor acknowledgment (digital or signed)

Optional Supporting Documents - Technical datasheets & certifications (as received from vendors)

• Pro forma invoices & commercial invoices

• Import/export documentation (HS codes, customs clearance records)

• Warranty documents or after-sales support agreements

• Inspection or quality assurance reports (if applicable)

Why This Matters - Ensures your internal audit teams have a full trail of procurement activities, Makes vendor onboarding faster and more reliable
Reduces confusion or disputes with vendors post-order, Strengthens compliance with corporate procurement policies.
 

Let ProcurementKart be your documentation-ready procurement partner.